Comprehensive Interpreting and Translation Services Agreement (CITA)

The full-spectrum of services offered by a translation agency includes all conference translation and interpreting services which are required so that all parties of the contract are capable of concluding a contract which delivers maximum value fulfillment and whose terms and provisions are developed in tandem with legal interpreters and legal translation specialists.

From initial negotiations through to contract finalization your translation agency can help you with the full cycle development, including any eventual contract amendments. Company executives and directors of corporate legal departments, for example, conclude customized service contracts and service level agreements with interpreting and translation agencies to make certain that the particular language needs of their legal departments are met. Such a service agreement not only serves to guarantee more timely and valuable negotiation meetings but also supports the stability of ongoing international development with business partners abroad. Translation agencies can also include high priority service provisions to those companies and executives who sign a comprehensive services agreement which includes particular provisions for available capacity and turnaround times for translation and interpreting requests.

Most importantly, the utilization of legal interpreters and legal translators on the basis of a comprehensive service agreement supports the ongoing expansion of international business operations. Interpreting and translation agencies are often placed on standby throughout the negotiation period to translate ongoing drafts of the contract agreement as well as provide simultaneous interpreting for conferences and conference calls throughout the course of ongoing negotiations among contracting parties. The details of service provisions related to legal interpreting and legal translation offered by translation agencies are oftentimes included in a comprehensive service agreement in order to cover the particular language needs of company legal teams, business partner teams, organization leaders, or project teams. Due to the fact that the provision of services is agreed in advance means that company leaders and business executives can expect higher quality, strong long-term relationships, and significant decreases in overall cost of language services. Translation agencies, on the other hand, benefit from comprehensive service agreements because interpreters and translators can be placed on standby for specific clients ahead of time, thus increasing the overall efficiency of allocation.

In the final contract which results from negotiation, specific contract terms and clauses are often established as a result of lengthy periods of correspondence meetings conducted by business executives, company leaders, suppliers, and purchasing departments. Due to the particular attention required to ensure that these meetings take place in such a way that maximum value is delivered and to ensure that the results and outcomes of meetings produce no significant surprises, companies, and business executives usually always utilize the services of legal interpreters and legal translators to ensure that exchanges are ongoing and clear. Negotiation meetings, for example, are closely accompanied by legal interpreters and certified contract translation specialists to ensure that contract terms and clauses are transparent across various important business languages in real-time, including Chinese to English interpretation, Japanese to English translation and English to Chinese legal translation. Likewise, legal interpreters specialized in negotiation are utilized for the purpose of ensuring that communications are clear and on-point throughout the period of in-person negotiation (also including the numerous virtual meetings and ad-hoc calls which take place using the services of legal interpreters equipped with high-quality interpreting equipment).

Legal translators specialized in contract services remain on standby throughout negotiations with an eye to the ongoing drafting and formation of the final contract terms and provisions, including the minutes and protocols of each meeting held.

Oftentimes, corporate and commercial attorneys specialized in the field of translation are sought by business teams for this very purpose so that they can provide particular insight into the formation of contract agreements and therefore ensure that the general contract cooperation and agreements provide maximum fulfillment for each party. Likewise, subsequent amendments and approval requirements, including the requirements for certified translations by certified translators, can be completed by certified legal translators. The attention required to ensure the successful formation and conclusion of negotiations can oftentimes only be fulfilled by legal interpreters, legal translators and attorneys qualified as certified translators who are charged with the responsibility to produce certified translation into the required languages. Similarly, the overall quality of negotiations and meetings not only depends on the technology of interpreting equipment but also on the caliber of the legal interpreters and multilingual contract specialists who are employed by your team to ensure that maximum value and opportunity are delivered as a result of negotiations and contract formation.

Upon conclusion of negotiations and the final formation of agreements in the form of a written contract document, the effective, written contract is translated into English or into the local language depending on the location of the court of jurisdiction or assigned arbitration venue. For contract agreements whose legal jurisdiction is tied to court districts outside the United States or other arbitration venues, the official, legal language of agreements remains the local language; therefore, these contract documents must be translated into English as a secondary document while the legally effective document continues to be the contract which has been concluded and signed in the local language, e.g. Chinese, French, German or Vietnamese, etc. Moreover, general clauses and standard provisions not only vary across industries but they also vary across local legal environments; therefore, your choice of interpreter and legal translators is crucial to ensuring that negotiations are carried out and concluded with clarity, and your choice of legal translator is paramount to ensuring that the negotiated contract and its terms are recorded for mutual reference across multilingual business teams for the term period of the contract and beyond (e.g. contract renewal, termination, amendment, etc.).

Translation agencies providing certified Chinese translations, English to Chinese translation, English to Japanese translations as well as certified simultaneous interpreting services by professionals from their pool of certified translators, telephone interpreters, and certified simultaneous interpreting specialists should be able to readily demonstrate the qualifications and areas of certified expertise to provide executives and company leaders with the peace of mind that they are working with high-quality professionals. Business teams and company leaders are often required to take full advantage of the full spectrum of legal interpreting and legal translation that are offered by interpreting and translation agencies, this means that the full cost of an in-house interpreter and translators is mitigated by successfully utilizing the full-service capacity of agencies. Certified services from translation agencies include legal interpreting, legal translation, ad-hoc telephone interpreting (i.e. for quick, 5-10 minute telephone calls among negotiating parties), conference interpreting and teleconference interpreting (for conferences including 3 or more parties), utilization of high quality conference call equipment and in-person conference equipment, conference call translation, full-spectrum translation services as well as interpreting services and interpreting equipment for multi-day corporate conferences.

The most important tool that business teams, project teams, and executives can use to mitigate the risks of international business is a comprehensive services contract which is customized to cover the particular needs of your ongoing contractual relationships or particular time-limited project. Contact your preferred translation agency today about comprehensive service agreements which include the full spectrum of legal interpreting and legal translation from initial contact and negotiations through to contract conclusion and renewal.